Dashboard
A command center over the whole business, not just today's numbers.
- Daily sales and cash position
- Fast-moving and slow-moving items
- Credit exposure at a glance
Modules
Every module, one system, no retyping.
Redfox is organized around the workflows a trading or service business actually runs. Every module below is a real part of the system — and they all share the same products, contacts, stock, and money.
Module catalog
Built around real workflows, not feature lists.
Each group below maps to a section of the system your team would use daily. Everything connects: a product created once appears in sales, stock, imports, service, and reports.
Core commerce
The daily cycle every trading business runs — quoted, sold, bought, moved, and reconciled in one place.
Products & catalog
SKU-level control with categories, brands, and main products.
- Multiple units and pricing levels
- Substitute and grouping support
- Bulk price updates with preview
Sales
Invoicing that keeps stock, credit, and cash in sync automatically.
- Sales orders, returns, and payments
- Customer balances and limits
- Cash, credit, and mixed payments
Purchases
Purchase orders, receipts, returns, and supplier pricing history.
- Order-level costing and returns
- Supplier price comparison
- Internal use consumption
Proforma
Quotations that become orders without retyping anything.
- Professional proforma invoices
- Direct conversion to sales
- Customer follow-up status
Contacts
One place for customers, suppliers, and partners.
- Balances and order history
- Contact-level reports
- Shared address books
Internal use
Consumption the business records honestly — from office stock to workshop supplies.
- Internal consumption tracking
- Linked to product and stock
- Costed like any other movement
Inventory
Stock that is counted, moved, adjusted, and understood — not a number nobody trusts.
Stocks
Multiple stores and warehouses with independent stock levels.
- Per-store quantities and values
- Stock views by product and brand
- Availability checks in sales
Stock movement
Transfers between stores with full audit of who moved what.
- Transfer orders and approvals
- In-transit visibility
- Movement history per item
Stock count
Cycle counts that reconcile the books to the floor.
- Count sessions and sheets
- Difference review and posting
- Re-count workflow
Damage & recovery
Adjustments for damage, loss, and recovery — with reasons and approvals.
- Reason-coded adjustments
- Recovery tracking
- Approval workflow
Imports
From supplier proforma to landed cost and inventory value — without losing a single number.
Import dashboard
Every shipment, commitment, and landed cost in one view.
- Open shipments and commitments
- Cost exposure per order
- Customs and clearance status
Shipment control
Follow containers and shipments from supplier to warehouse.
- ETD, ETA, and milestone tracking
- Document readiness checklist
- Supplier and freight records
Warehouse receiving
Receiving against the import order, not a blank form.
- Line-level receiving
- Shortage and surplus handling
- Direct link to inventory
Landed costing
Every birr spent to bring goods in — attributed to the right product.
- Freight, insurance, customs, and clearance
- Per-line landed cost allocation
- True inventory valuation
HS & tariff
HS codes and tariff notes kept close to the products they apply to.
- HS code library
- Tariff rate reference
- Code-to-product association
Documents
Proformas, invoices, B/L, and customs papers stored per shipment.
- Per-order document folders
- Readiness tracking
- Versioned attachments
Fitment & applications
The auto-parts edge: know exactly which part fits which vehicle, and what it can substitute.
Vehicle registry
A structured registry of vehicle makes, models, and years.
- Make, model, and year hierarchy
- Engine and variant data
- Used across fitment workflows
Application registry
Part-to-vehicle applications maintained by your team.
- SKU-to-vehicle links
- Application status control
- Batch and single entry
Fitment matrix
See every vehicle a part serves — and every part a vehicle needs.
- Product × vehicle matrix
- Coverage gaps highlighted
- Cross-reference drill-down
Substitute groups
Group equivalent parts so stock and orders flex with availability.
- Manual and suggested substitutes
- Part-number groups
- Used in sales suggestions
Validation center
Catch conflicts before they reach a customer or a repair.
- Application conflict detection
- Review queue for new links
- Approved-state workflow
Finance
Monthly, quarterly, and yearly closes built around Ethiopian tax and reporting reality.
Finance dashboard
Revenue, receivables, payables, and obligations in one view.
- Monthly position summary
- Tax obligation calendar
- Bank and cash reconciliation cues
VAT & tax management
VAT, TOT, and withholding prepared with evidence behind every line.
- VAT purchase and sales registers
- TOT (turnover tax) handling
- Withholding certificates
Monthly / quarterly / yearly
Closes that produce the numbers regulators ask for.
- Period closure workflow
- Reports tied to source records
- Year-end summary
Payroll
Employee payments and contributions kept simple and auditable.
- Salary records and allowances
- Deduction handling
- Payroll registers
Bank statements
Bank-side truth reconciled to your books.
- Statement upload and matching
- Outstanding item review
- Cashbook linkage
Audit & validation
A validation layer that questions the numbers before you file them.
- Period balance checks
- Flagged mismatches and gaps
- Review-to-resolution workflow
Service operations
Repair and service work that costs what it should — labor, parts, and tools accounted for.
Service orders
From intake to delivery with status your team actually follows.
- Order intake and assignment
- Labor and time tracking
- Customer communication log
Material requests
Parts pulled from stock for a job — requested, approved, issued.
- Request-to-issue workflow
- Stock reservation
- Approval control
Usage & costing
Know the real cost of every job, not just the parts on paper.
- Parts + labor + overhead costing
- Cost-to-invoice comparison
- Job profitability view
Service tools
Tools and equipment tracked, assigned, and maintained.
- Tool inventory and assignment
- Maintenance schedule
- Condition notes
Service catalog
Standard services with standard labor times and prices.
- Service definitions
- Default pricing
- Used in order entry
Assets & maintenance
Company assets that stay productive instead of quietly failing.
- Asset register
- Maintenance scheduling
- Cost-per-asset history
Bid management
Tenders and bids followed from announcement to award — with guarantees and documents tracked.
Pipeline
Every bid with its stage, deadline, and value.
- Stage tracking and deadlines
- Bid value and margin notes
- Responsibility assignment
Guarantees
Bid bonds and guarantees with expiry dates that don't surprise you.
- Guarantee register
- Expiry reminders
- Bank reference tracking
Documents
Tender documents organized per bid.
- Requirement checklists
- Submission versioning
- Opening register
Follow-up
Post-submission follow-up that never slips.
- Follow-up schedule
- Outcome recording
- Lessons for next tender
Correspondence
Every letter, email, and document that moves in and out of the business — tracked, templated, and retrievable.
Overview
A single view of everything moving in and out.
- Incoming vs outgoing balance
- Open and pending items
- Search across all correspondence
Incoming
Letters and documents received, logged before they get lost.
- Received-date tracking
- Assign to a team or person
- Response deadline tracking
Outgoing
What the business sent, when, and to whom.
- Sent record with reference
- Attachment history
- Delivery confirmation notes
Drafts
Work in progress that never gets re-typed.
- Save and resume drafts
- Review before sending
- Version history
Templates
The letters the business writes every week, ready in one click.
- Company letter templates
- Placeholder fields
- Consistent branding
Cashflow
Cash in, cash out, and what is coming — the operating truth of the business.
Cashflow dashboard
Daily position and projections from real records.
- Daily opening and closing
- Receipts and payments
- Short-term outlook
Daily cashbook
The cashbook that reconciles to the till at the end of the day.
- Cash and bank entries
- End-of-day balancing
- Audit trail
Reports
Reports that come from source records — not from someone rebuilding numbers in Excel.
Operational reports
Credit, orders, proforma, products, stock, contacts, and efficiency.
- Credit and receivables aging
- Order and proforma analysis
- Product and stock movement
Financial reports
Cashflow, finance, import, service, and fitment reporting.
- Cashflow and finance summaries
- Import cost and service reports
- Fitment coverage analysis
Export & share
Share the numbers without rebuilding them.
- Print and export formats
- Date-range controls
- Filtered views
Administration
Users, roles, company settings, and backup — the parts you notice only when they're done well.
Users & roles
Granular permissions per module, action, and user.
- Role-based permissions
- Module-level access control
- User activity records
Company settings
Branding, documents, and preferences in one place.
- Company identity and logo
- Document header control
- Branch and store setup
Data & backup
Your data is yours — backed up and restorable on your terms.
- Scheduled backups
- One-click restore
- Backup health monitoring
One system
The same record everywhere — by design.
A sale reduces the shelf. A purchase raises landed cost. A service job consumes stock. A payment settles a balance. Because every module reads the same records, the reports at the end of the month are the work itself — not a reconstruction of it.
One product catalog
One customer ledger
One stock truth
One money trail
app.redfox-et.com/reports/orders
Orders — one record, many views
View allSO-2481Addis Auto Spare4 itemsBr 86,400Paid
SO-2480Selam Machinery12 itemsBr 214,900Credit
SO-2479Beza Hardware2 itemsBr 18,250Paid
SO-2478Kaleb Garage7 itemsBr 53,780Pending
The same order appears in sales, stock movement, customer balance, finance, and reports — without being entered twice.
Common questions
What Redfox is — and what it does.
Still have a question?
Read the full module guide or talk to the team — we are happy to walk through how Redfox would fit your workflows.
Which modules does Redfox include?
Eleven module families: core commerce (dashboard, products, sales, purchases, proforma, contacts, internal use), inventory (stocks, movement, counts, damage & recovery), imports, fitment, finance, service, bids, correspondence, cashflow, reports, and administration.
Can we start with only some modules?
Yes. Adopt at your own pace — start with sales and stock, then bring in imports, finance, service, or fitment as workflows are ready. Everything is one system, so modules you add later read the same records.
Does Redfox include inventory and stock management?
Yes. Multi-store stock with per-store quantities and values, transfers between stores with in-transit visibility, cycle stock counts, damage and loss adjustments with approvals, and availability checks inside sales.
How do sales and stock stay in sync?
A sale moves stock automatically, returns restore it, and purchases and import receiving add it — so the quantity on the shelf and the quantity in the system are the same record, not two spreadsheets.
What reports are available?
13 report types drawn from source records — credit and receivables aging, orders, proforma, products, stock movement, cashflow, finance, imports, service, and more — printable and exportable with date-range controls.
Not sure which modules fit your business?
We map your workflows before you see a single screen — and tell you honestly which parts of Redfox matter for you.
Built by Techwise Trading PLC · Ethiopia